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Hayward Promise Neighborhoods (HPN) Project Specialist

Position: HPN Project Specialist

Work Week: 35 Hours

Start Date: January 2019

Location: Hayward

Hours: 9:00am – 5:00pm (Including 1-2 evenings per week/some weekends)

Salary: $18.22 DOE

Since 1972, 4Cs of Alameda County has been dedicated to providing child care referrals, education, nutrition services, and payment assistance to children, families, and child care providers in Alameda County. 4Cs mission is to develop and coordinate resources to strengthen families and children.

Hayward Promise Neighborhoods (HPNs) is a partnership of residents, local schools, colleges, government agencies, businesses, and non-profit organizations that are interdependently aligned. Together, using a results based accountability framework, we are lifting up what works in order to fulfill the Promise that all HPNs children receive the high-quality support they need to thrive, from cradle, to college, to career.

4C’s of Alameda County is a HPNs partner agency, providing programs that enrich families, children and child care providers. 4Cs HPNs program currently include Play and Learn playgroups for children ages 18 months to 4 years and Parent Promise Academy, a parenting support program for families with children birth to eight years.

The HPNs Project Specialist will assist in the planning and attend 4Cs’ HPNs playgroups and parenting programs. The HPN Project Specialist will report to the HPN Project Manager. This is a non-exempt position

For more information about this job.Click here.

To apply, please send resume and cover letter to:
4Cs of Alameda County
22351 City Center Drive
Hayward, CA 94541

Data, Evaluation, and Alignment Lead - Administrative Analyst/Specialist Exempt II
(Temporary through December 31, 2019, with the possibility of reappointment)

Job ID: 5475

Full/Part Time: Full-Time

Job Code: 1038

Administrative Analyst/Specialist -12 Month

Job Grade: Exempt II

Department: College of Educ & Allied Stds

Salary and Benefits

The starting salary will be between $4,693.00/month to $6,468.00/month.

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

Department Statement

The Promise Neighborhoods Initiative is a U.S. Department of Education initiative launched in April 2010 focused on breaking the cycle of inter-generational poverty by significantly improving the educational and developmental outcomes and overall life prospects of children and youth in our most distressed communities. The core idea behind the initiative is that providing both effective schools and strong systems of support to children and youth in poverty and, thus, meeting their health, social services, and educational needs, will offer them the best hope for a better life. CSUEB is the lead agency for the Hayward Promise Neighborhood and the South Hayward Promise Neighborhood and is thus charged with the responsibility of managing all fiscal aspects of the Promise Neighborhood grant(s).

About the Position

The primary purpose of the Hayward Promise Neighborhood Data, Evaluation, and Alignment Lead is to provide guidance for the Data, Evaluation, and Alignment Team in collecting, analyzing, and using data to inform the development and/or implementation and/or continuous improvement of the cradle to career pathways and targeting interventions and solutions effectively. This position will be coordinating technical solution efforts and be responsible for solutions design and development, analyzing and understanding the data and technology needs, maintaining the data integrity and implementation of system enhancements.

This position will: (1) In consultation with the Executive Director, provide guidance and represent the Data, Evaluation, and Alignment Team in collecting, analyzing, and reporting of data to inform the development and/or implementation and/or continuous improvement of the cradle-to-career pathways and targeted interventions and solutions; (2) Develop partnerships with 10 funded agencies, to collect and analyze individual, program and population-level data; (3) Analyze data and create reports for funding requirements and grant proposals; (4) Sharing data, reporting progress, providing analysis of all reports by the Data, Evaluation, and Alignment Team to staff, partners, funders, participants, and other HPN stakeholders.

This is a temporary, full-time position through December 31, 2019, with the possibility of reappointment.


In consultation with the Executive Director, provide guidance to the Data, Evaluation, and Alignment Team staff and data personnel at HPN partner agencies to ensure gathering of large data sets from a variety of sources with capacity to organize and analyze, while ensuring quality, timeliness and compliance. Lead the design, planning and implementation of Salesforce, Scorecard, and other data systems and to optimize data access and security.

Develop processes, procedures and best practices for data gathering and analysis processes in alignment with federal guidelines and programmatic needs. Design internal evaluation plans as necessary. Support work for national Promise Neighborhood initiatives relating to data collection and evaluation. Establish and implement security policies and identify risk areas.

List and coordinate tasks, keep track of progress, coordinate team workload. Coordinate personnel availability for project and development tasks. Facilitate team discussion regarding design, upgrade, and implementation of new technologies. Create, manage, and maintain proper technical process documents. Develop, test, and document new fully integrated systems and solutions. Solutions can include but are not limited to software, hardware or processes.

Collaborate closely with solution vendors and consultants to deliver new functionality. Keep current on new technologies. Build relationships with and infrastructure capacity from partners and funders agencies on the local and federal level to ensure successful reporting on a monthly, quarterly and annual basis. Meets with partners and programs regularly to evaluate data needs.

Work closely with partners to ensure that data gathered and measured are relevant and informing the interventions and activities being implemented. Work with internal and/or vendor representatives for the purpose of application changes and error resolution, including but not limited to the following: software, hardware, network, web application and security. Develop and maintain expertise in various data sets and systems including: Salesforce Nonprofit Success Pack, Clear Impact Results Scorecard.

Minimum Qualifications

Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Skills and Knowledge

Master of Science (MS) or concurrent enrollment in a Master's Program with equivalent work experience in desired area.

Experience leading multi-disciplinary teams with diverse backgrounds and perspectives to develop innovative strategies and solutions. Ability to step back to see the bigger picture and systems-levels processes and outcomes. Excellent communication and professional engagement with various and diverse stakeholders including academics, software technicians, community based agencies, school administrators, funders, parents, and community advisory board members. Comfortable in startup atmosphere where various levels of performance and ambiguity are the norm. Adept at tailoring a Results-Based Accountability framework to enhance performance of data collection. Mission driven - believes that systems and individuals are resilient, adaptable and can understand the importance of using data to support systems change. Knowledge of the needs of low-income families; place-based approach interventions and how systemic change takes place. Knowledge of Salesforce, Scorecard, and Tableau.

Ability to manage large number of projects with various components and stakeholders in effective and time-constrained contexts. Required to assess, formulate, and evaluate the impact of recommended or implemented policies from a strategic and/or operational perspective. Demonstrate attention to detail while prioritizing in a multi-task, high-paced environment. Ability to develop processes in an iterative way that improves upon the quality of the data being collected, implementation activities. Ability to work and communicate with users to define and meet reporting needs and requirements. Work requires regular participation in planning and development activities and independent judgment of methods to meet project goals. Ability to interpret and explain data in succinct ways to a variety of stakeholders. Work is reviewed against overall goals with full accountability for results.

Ability to manage relationships with a variety of stakeholders including community partners, residents, elected officials so that data is integrated into the culture of the initiative. Must demonstrate capacity to conceive of new approaches and solutions to address complex problems. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrate consultative skills in working with internal and external partners. Working knowledge of Salesforce and Scorecard or similar data and information systems; commitment and experience of working to reform systems and coordinate data resources and information in pursuit of common goals. Ability to use data resource and productivity tools applicable to the database management system. Ability to effectively present ideas and concepts in written or presentation format, and use facilitation skills to build consensus.

How To Apply

In addition to the standard Cal State East Bay application, please submit a:

  Cover letter
  List of three (3) or more professional references

Resumes alone will not be accepted in lieu of a completed online application.

To apply on-line, please go to If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application.

This position will remain open until filled and may close without further notice.

Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks.

Condition(s) of Employment

This is a position with supervisory/lead responsibilities, subject to completion of the University on-line Sexual Harassment training as a condition of employment.

Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate.

EEO Statement

As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at:


Cal State East Bay is not a sponsoring agency for Staff or Management positions.

Mandated Reporter

The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.

Program Coordinator

Job Type:Temporary (potentially permanent)

Position Summary:The Substance Use Prevention Programs Coordinator is responsible for the day to day management and activities of a federally funded drug, alcohol and substance abuse prevention program (Drug Free Communities). The Program Coordinator will work collaboratively with the Hayward Coalition for Healthy Youth (HCHY) and the key leaders to maximize community involvement, assess needs and impact of various drug, alcohol and substance intervention and prevention strategies. The Substance Use Prevention Programs Coordinator reports directly to the Executive Director.

Job Functions and Essential Duties:The following list of duties is intended only to describe the various types of work that may be performed, the level of technical complexity of the assignment(s) and is not intended to be an all-inclusive list of duties. The omission of a specific duty statement does not exclude it from the position if the work is consistent with the concept of the classification, is similar or closely related to another duty statement or a logical assignment to the classification.

Management (60%)

  Convene a coalition of key stakeholders who collectively want to reduce alcohol, tobacco and other drugs (ATOD) among young people in Hayward.
  Identify local community members to assist in the development of leadership and prevention skills.
  Identify local youth members to participate in the Youth Advisory Council (YAC) service as a youth coalition.
  Provide leadership to build and facilitate successful coalition processes.
  Coordinate and oversee assessment, planning, implementation and evaluation of prevention activities of the coalition.
  Coordinate Coalition prevention projects (reducing alcohol, tobacco, marijuana and prescription drug) in cooperation with contractors, schools, governmental agencies, law enforcement, youth and community-based organizations and residents.
  Develop and conduct training and educational presentations for policy makers, residents and coalition members.
  Work with the local police department and school system on the development and implementation of substance abuse and prevention program.
  Attend federally sponsored meetings with other recipients of program grant funds.

Administrative/Customer Relations (40%)

  Prepare and execute work plans to achieve project outcomes, including policy changes, environmental design change, and monitoring alcohol establishments.
  May prepare grant application or funding requests.
  Recruit, retain and coordinate training for coalition members.
  Maintain extensive contacts with various organizations and individuals in the community of Hayward.
  Prepare timely reports for federal, state and county agencies regarding program activities, results, training, etc.
  Maintain reports and files of surveys, coalition meetings/activities, and prepare all necessary reports as required by the grant.

Qualifications (Knowledge, Skills, and Abilities)

  Write and communicate clearly.
  Be resourceful and energetic.
  Work with minimal supervision.
  Make logical and judicious decisions and provide workable solutions to problems.
  Weigh alternative decisions and reduce outcome risks.
  Strong interpersonal skills; ability to use collaborative approaches to build support for objectives.
  Build positive relationships within and outside the agency, and encourage/support others.
  Requires excellent facilitation skills and organizational leadership skills.
  Goal and result orientation, and ability to meet time commitments on task/job completion.
  Strong work ethic, output, and capacity for responsibility.
  Safe Spaces – Share the responsibility for ensuring EYFC is, and remains, a safe environment free of sexual, physical, or emotional abuse.

Education and Experience

  Bachelor’s Degree in Psychology, Sociology, Human Development, Public Policy, or other Human Services curriculum.
  Minimum two years’ experience in community development, youth development or environmental prevention.
  Bilingual (Spanish) verbal and written.

Other Requirements/Expectations

  Possession of valid driver’s license in the State of California.
  Reliable vehicle during work hours.
  Fingerprinting and background check.
  Availability to work evenings and weekends on occasion.
  Ability to work with youth and families from a variety of backgrounds from underserved communities.
  EYFC expects employees to embrace its focus on inclusion of all members, regardless of ability or socio-economic position.
  Exercise significant initiative, discretion, independent judgement, personal awareness, professionalism, integrity and demonstrate confidence and confidentiality in all areas of performance.
  Must be able to multi-task and work efficiently in a fast paced environment.
  Must present a professional image by dressing conservatively, professionally and appropriate for the position.
  Ability to read, analyze and interpret legal documents and governmental regulations.
  Ability to plan and prioritize tasks.
  Must have the ability to make frequent decisions.
  Must interact successfully with team members to complete tasks assigned.
  Ability to lead others in completing assigned tasks with minimal direction from supervisors.
  Must manage personal time to accomplish multiple assigned tasks in cooperation with team members.
  Must be able to lift 25 lbs. Some bending, stooping, stairs, and reaching required.
  Other related duties as specified by the Executive Director.

Reasonable Accommodations provided for individuals with disabilities.

Please send resumes to Human

Program Coordinator Job PDF